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On my most recent plane trip, I got a chance to read Taiichi Ohnos Workplace Management: Special 100th Birthday Edition. It’s a book, translated and written down from a series of narratives and distilled into a small set of digestible chapters full of short stories. It has a pretty great representation of many of his ideas, and is a great read about the philosophy and attitude behind Toyota, and ultimately the movement classified as lean thinking/manufacturing, etc.
Management System in order to support and promote good health and safety practices. The Occupational Health and Safety Management System meets the requirements of the international standard OHSAS. This manual is an effort by the Company to manage a workplace safety and health program using a systemic approach. Health and safety at work is therefore aimed at creating conditions, capabilities, and habits that enable the worker and his/her organization to carry out their work efficiently and in a way that avoids events which could cause them harm (Garcia-Herrero et al., 2012). It is clear that safe working conditions have an effect on the. Mark what would have been his th birthday. Based on Taiichi Ohnos Workplace Management series of interviews with Ohno himself, this timeless work is a tribute to his genius and to the core values that have made, and continue to make, Toyota one of the most successful manufacturers in the world. You also need to change the way you think. Free Excel-to-PDF Converter. Free Excel-to-PDF Converter allows you to easily convert your Excel files to. License: Free OS: Windows XP Windows Vista Windows 2000 Windows 7 Windows 8.
I found the book sometimes jarring, perhaps it’s just the conversational style and the translation that means it’s a bit halting. The constant references to manufacturing terminology also makes it slow to digest, but I find it fascinating to see how many of these ideas easily translate into the world of software as well. The book touches upon a little bit of thing when he goes on to analyse the difficulties of the “white collar workers” and how it’s much harder for them to “go to the gemba” to see the results.
Much of the advice is still appropriate today. Many take aways reinforce many of the ideas espoused by many of the lean movements such as tool makers should not be separated from the tool users, or they end up creating tools that are not useful. The idea that improvement cannot be mandated centrally, away from the “gemba” but must be done by the people “on the gemba”.
The book also starts off with his attitudes towards people being human, the the problems that we have with our own mental models or misconceptions that lead us to be wrong. Chapters like “The wise men mend their ways” and “If you are wrong, admit it” are good examples of how to cope with these human traits.
The book is a short read, and is full of nice little soundbites. Probably my favourite out of the book is:
“There are so many things in this world that we cannot know until we try something. Very often after we try we find that the results are completely the opposite of what we expected, and this is because having misconceptions is part of what it means to be human”, in the Chapter: “If you are wrong, admit it”
Workplace management is the key to making yourself more efficiently and increasing your productivity through organizing the things surrounding you in your working space. Increased efficiency in managing workplace means that you become more productive when doing daily operations, following schedules, making communications, and collaborating with colleagues and the management. Moreover, efficient workplace management is a great way to save a significant amount of money and time. Obviously every person who wants to achieve excellence in daily planning and management should learn to manage the workplace and keep everything organized.
Definition
One of the most effective ways to reduce a company’s costs and increase efficiency of employees is to invest in the development of integrated workplace management strategies which essentially eliminate multi-tasking and help organize working space in the company. Such strategies let you balance the needs and expectations of your employees. That’s why, it is critical to the employees’ success to understand what workplace management is and how to implement workplace management approaches.
Here is a “broad” definition of workplace management:
Workplace management is a series of activities for planning, designing, using and disposing items surrounding the workplace for the purpose of helping employees organize their daily tasks and optimize the use of resources and facilities. Managing the workplace means following specific management approaches and having a plan to understand the potential needs of employees and address the challenges they could face at their workplace, while ensuring that employees have everything they need to do their tasks and duties.
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For example, you can invest in an all-in-one machine (a scanner, printer, copy, and fax machine) rather than purchasing each individual tool separately. Or another example: your company employs one IT service provider that meets all IT-related needs, such as Internet, office network, phone lines, web conferencing tools, and communications tools, through installing a mix of telephony and data management systems. In this example your company saves time and money because only one phone call to the service provider can solve any IT–related issues at the workplace.
Workplace Management Steps: The Checklist
You read about the workplace management definition. Now it is time to find out how to manage the workplace or what the basic workplace management steps are. Let’s review the steps shown below (a small checklist).
1. Label Items by “Needed” and “Unneeded”
The right way to separate your items is to use labels and tags. By labelling the items you can always find necessary information in a few seconds. Following this step means labelling your items by “Needed” and “Unneeded” and putting the needed items in front of you at arm’s length. The things labelled by “Unneeded” should not hinder you from your work but be quickly found any time you need.
2. Use Workplace Management Software
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Such software is used to organize things surrounding your workplace in the way that helps you do your daily tasks without any interruptions. It might be a software solution that could help you plan your tasks, manage documents, and make records. Also workplace management solutions allow you to create an electronic list of all the items and organizing them into the “Needed” and “Unneeded” categories.
3. Clean and Maintain Workplace
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You should use your workplace management software to schedule daily maintenance tasks and schedule regular cleaning checkpoints. You can design a maintenance schedule and put there cleaning checkpoints to be passed every day. Your workplace requires daily cleaning inspection so be ready to spend a few minutes each day to clean it.
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4. Be Disciplined and Self-Organized
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This workplace management step involves you in falling into the habit of maintaining and following the specified procedures and rules of the efficient workplace management checklist. You have to learn of being a self-organized and disciplined person who can do things efficiently by planning tasks and using to-do lists and schedules at the workplace. An system will help you play this role and achieve efficiency in the workplace.